Functions of Management
No matter the type of organization, what type of business it runs, or even what type of leader it has, it is essential to consider five principles of management. They also construe the management process. These are interrelated activities also known as elements of management.
Planning â€“ Planning reduces the gap between where we are at present and where we want to be. It determines the future course of action to achieve a desired result. Under planning, it is ascertained as to what should be done and by whom.
Organizing â€“ To make the first step of planning functional, organizing in the form of structured roles is needed to be framed and sustained. Under this step, we identify different works, divide them amongst departments, assign duties, and establish reporting relations.
Staffing â€“ Staffing refers to deploying posts recognized in organizing and keeping such posts filled with people. It includes recruitment, development, selection, training and appointment of employees.
Directing â€“ This refers to guiding, instructing, inspiring, leading and motivating employees to help them perform a task that is assigned to them. This step is concerned with actuating the members of an organization to work effectively and efficiently for attainment of organizational goals.
Controlling â€“ Controlling keeps a check on performance and ensures whether the deadlines are being met. This is necessary in order to keep the actual performance in accordance with the planning.
Coordination: The Essence of Management
Even if you perform all the functions of management in exact order as we define them, it is not guaranteed that you will achieve the desired goal. Making sure that all the functions are performed towards the same goal is as essential as performing them.
Coordination synchronizes and integrates group efforts and ensures that there is no overlapping, delay or chaos between the different departments. It ensures that all people work in one direction to achieve the common organizational goals, thus bringing unity in individual efforts.
It is not a self-established task, rather it requires a conscious effort on part of every manager, be it the top, middle or lower level. Cooperation is a discretionary effort of employees to help each other. Effective coordination cannot be achieved without cooperation of group members.Importance of Management Functions
When there is a growth in size of an organization, it is necessary to engage more people in the structure to avoid overburdening of responsibilities. One person cannot be expected to perform all the tasks at hand. Thus, it becomes necessary to divide the tasks and assign them to different individuals, according to their capabilities. Also, when there are multiple people in the system, someone is needed to be appointed to supervise and ensure tasks are met in time. Someone also needs to give clear instructions and explain the task at hand to the workers. Management functions play an important role in every organization, regardless of its size.
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